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Administrative Assistant (Seasonal)

The seasonal full-time administrative assistant is responsible for providing support to Kemper CPA Group LLP’s accounting practice. This is a temporary position with an expected duration running from mid-January through mid-April with the potential of some hours through the summer months.

Position Description

The seasonal full-time administrative assistant is responsible for providing support to Kemper CPA Group LLP’s accounting practice. This is a temporary position with an expected duration running from mid-January through mid-April with the potential of some hours through the summer months. This position requires experience with general office support, scanning, photocopying, filing, and receptionist coverage.

Responsibilities

  • Provide high level support to personnel
  • Prepare written client correspondence as requested
  • Assembly and final review of tax return packages prior to delivery to client (ensure all documents are signed, proper mailing envelopes are included, verify method of delivery, update internal tax return tracking system, prepare for mailing/courier/overnight delivery)
  • Assembly and final review of financial statement packages prior to delivery to client
  • Scanning client documents in accordance with firm protocol
  • Assistance in editing and tracking of engagement letters for new and existing tax clients
  • Assistance in completion of client set up forms for new tax clients/engagements
  • Tax Return Tracking – assistance in tracking the delivery of tax returns within firm software
  • General administrative tasks – word processing, photocopying, filing, scanning
  • Extension Assembly – manage the extension process for all deadlines (includes assembly of extension package, transmission of electronic extension to the IRS, update the tracking software, and scan final package)
  • Receptionist duties, including answering the phone and assisting clients in person
  • Additional duties as assigned

Knowledge, Skills, and Abilities

  • Professional demeanor
  • Acute attention to detail
  • Exceptional time management skills
  • Strong written and verbal communication skills
  • Outstanding organizational skills
  • Ability to manage multiple priorities and work toward deadlines
  • Excellent interpersonal skills and flexibility
  • Experience and judgment to plan for and accomplish goals
  • Ability to work independently and within a team
  • Ability to work well with all levels of internal management and staff, as well as clients and vendors
  • Proficiency in Outlook
  • Experience with general office support, scanning, photocopying, filing and receptionist coverage

Required Qualifications/Experience

  • High school diploma or equivalent (Required)
  • Experience providing support for a tax practice:  2 years (Preferred)
  • Administrative support:  2 years (Preferred)
  • Experience with tax software a plus

How To Apply

Qualified candidates should send resume and professional references via e-mail attachment to:

Stacey Mette, Partner in Charge
Kemper CPA Group LLP
810 W. Jefferson Ave.
Effingham, IL 62401
Phone:  217-347-0528
Email: smette@kempercpa.com

smette@kempercpa.com

Written by Kemper on Tuesday October 1, 2019

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